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It’s impossible for officials to know how every decision
they make will affect your business. A well-written letter
will often help local officials and lawmakers understand
these critical elements of pending legislation or decisions.
If you are not able to personally meet or speak with your
official, a letter can effectively deliver your message
before they take a position for or against a particular
bill.
The following tips should guide you in preparing an
effective letter. Remember, if you get to know officials on
a first name basis, your letters will have an added impact.
When Composing a Letter–
Never make threats or promises. Don’t pretend to have vast political influence. Avoid becoming a constant “pen pal,” writing on every
issue being debated. Don’t demand a commitment. Never use form letters.
Effective Techniques–
Try to limit your letter to one page. Use your elected official’s full name. Spell it correctly,
using the proper salutation and address.
For a state senator –
The Honorable John Smith
Texas Senate
Austin, TX 78711
Dear Senator Smith:
For a state representative –
The Honorable John Smith
Texas House of Representatives
Austin, TX 78768
Dear Representative Smith:
The Chamber’s Legislative Directory provides website
hyperlinks to elected officials contact information.
Identify the specific bill or bills you are writing about
by using the official bill numbers (e.g., HB or SB 215).
Both the state and federal systems provide bill tracking
services in order to stay updated on the status of many
critical business or community related bills. Use facts to validate your letter, providing specific
examples of how a legislative proposal will impact your
business and employees. Legislators find good examples of a
proposal’s ultimate effect to be most helpful and
persuasive. Mention your involvement with the Brownsville Chamber of
Commerce. This connection will help reinforce the message
our governmental affairs committee may concurrently be
delivering on the same legislation. If it’s appropriate, mention that you’ve talked with a
member of the elected official’s staff and include their
name in the letter. Clearly state the action you would like your official or
legislator to take on the bill (e.g., please vote against HB
or SB 215). Offer to be available to further discuss the legislation
or answer any questions the legislator may have. |
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